The security performance of sensitive information, such as agreements, documents and financial statements, is an important consideration in business transactions like initial public offerings, M&A lifecycle management, restructuring management of projects, restructuring, and many more. Generic file-sharing apps can be useful but they do not have the capabilities needed to reliably protect data during these deals. Virtual data rooms facilitate sensitive document management in these situations and protect intellectual property of companies from unwelcome surveillance.
The best virtual data room has advanced security features that protect against unauthorized access. They include 256-bit encryption both in transit and at rest firewalls, as well as virus protection. Additionally, some providers employ multiple servers at different locations to ensure that data is always available and backups are kept.
Physical security is another critical feature of a reliable VDR provider. The most secure data centers are world class facilities with different levels and types of fire protection. They also provide secure remote access with two-factor authentication. Some vendors allow you to specify the exact location of a data center that is compatible with your security policies.
Other data room security features to look out for are password complexity to be aware of, expiration and change requirements, inactivity timeouts, and many more. Some virtual datarooms permit you to make certain sections blacked out of a document, so that only the most important information is revealed. You can also include dynamic watermarks on documents to indicate which users viewed and printed them. These are particularly useful in cases where someone may have secretly photographed or scanned your documents.
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